P.T.O.

P.T.O. is our school's Parent Teacher Organization. Come join our meetings once a month right after school. We discuss current events at the school, plan fundraisers, and make new friends. P.T.O. meetings are the BEST way to get involved in your child's school.

Meeting Notes and Needs

Meeting Notes

Overview
The meeting discussed the transition of PTO leadership from Peyton to a decentralized model where each event will have a lead person. Upcoming events include Grandparents' Night, requiring a movie, concessions, and sound system setup. Volunteers are needed for setup at 5:30 PM. The Harvest Festival will feature a chili cookoff, games, and bonfires. The winter formal for fifth graders is planned. A bake sale and Pancake and Hot Cocoa Day are also scheduled. The end-of-year fundraiser will start collecting donations. A float for the Christmas parade was proposed, and a baklava sale was suggested for Thanksgiving.

Action Items
• Set up the movie projector for Grandparents' Night.
• Find out whether leadership students can help with Grandparents' Night concessions.
• Bring a computer and DVD for the Grandparents' Night movie, if a compatible DVD is selected.
• Lead the big-light arrangements for Grandparents' Night.
• Post the Grandparents' Night volunteer sign-up sheet at the PTO board by the day after tomorrow.
• Send the Friday football event check-in information to volunteers tomorrow.
• Follow up on the proposed baklava fundraiser, including timing and logistics.

Outline
PTO Leadership Transition and Event Structure
• Matt discusses the transition of PTO leadership from Peyton, who has been running the PTO effectively but is stepping down.
• The new approach involves assigning one person to lead each event, with others helping out as needed.
• emphasized that the person leading an event is responsible for asking for help and managing the event.
• The NCNDCA market was successfully organized by Mrs. Garner, and the next big event is Grandparents' Night.
Grandparents' Night Planning
• discussed details the logistics for Grandparents' Night, including setting up a screen and speaker in the park or playground area.
• The event will not have extensive decorations but will include food and a movie suitable for a broad age range.
• discussed requests ideas for movies that would appeal to older kids and mentions the need to find a suitable movie.
• The event will also need volunteers to help with setup, concessions, and sound system setup.
Concessions and Volunteer Needs
• mentiondthe need for someone to take charge of concessions, including popcorn, chips, and candy.
• offers to provide snow cones, discussed the possibility of involving leadership kids in concessions.
• Volunteers are needed to help set up around 5:30 PM, with the movie starting at dark, around 6:30-7:00 PM.
• discussed past movie ideas, including "David" and "The Princess Bride," and the need for a movie that will appeal to a broad age range.
Event Coordination and Volunteer Sign-Up
•we will be creating a sign-up sheet for volunteers to help with specific events, which will be displayed at the PTO board.
• emphasized the importance of having a lead person for each event to ensure proper coordination.
• having a sign-up sheet ready by the next day, and discusses the need for volunteers for the massive workday on oct3.
• outlined the need for volunteers for various events, including picture retakes, Harvest Festival, and Back to School Night.
Fundraising and End-of-Year Events
•discussed the importance of fundraising events and the need for volunteers to help with these events.
• The winter formal for fifth graders is planned, and the need for volunteers to help with decorations and setup.
• A bake sale is planned for Christmas, encouraged parents to volunteer to help with baking and selling items.
• volunteers for Pancake and Hot Cocoa Day and bingo/ roller skate Night.
Community Engagement and Fundraising Ideas
• suggested organizing a float for the Christmas parade to increase community engagement.
• also discussed the need to start collecting donations for the end-of-year fundraiser and the importance of involving the community.
• grandparent offerd to make baklava for fundraising events, and suggested organizing a baklava sale.
• emphasized the importance of having a lead person for each event to ensure proper coordination and execution.
Volunteer Involvement and Event Success
• encouraged parents to get involved in events to support their children and create a positive school environment.
• discussed the importance of having a fun and engaging school environment to encourage children to enjoy coming to school.
• mentioned the need for volunteers for various events, including the end-of-year fundraiser and the summer auction.
• emphasized the importance of having a strong PTO to support the school and its activities.

P.T.O. Needs

OWL Hours

OWL Hours: Volunteer Hours or Donations for your child's school. Each family is responsible for 12 hours per student, per semester. Joining our P.T.O. is one way to earn your OWL Hours. You can earn OWL Hours volunteering, at our meetings, donations, etc.